Results from our client projects.
Automation, training, consulting: references with measurable impact on everyday work.
Invoices that process themselves.
Inbox, approval, accounting – one workflow instead of five tools, no chasing anyone down.
70 % of working time goes to invoices.
“I can't even name the worst part – the whole process hurts.”
- •Scattered, inconsistent inbound channels
- •Time lost to filing, renaming and the approval channel
- •Approvals aren't reported back – constant chasing required
- •Double filing across two systems
The problem isn't a single step. It's the process as a whole.
How it works
One consolidated inbox.
Email, scan, portal, e-invoice – everything lands in a single location. Manual sorting goes away.
One inbox instead of four
AI fills the fields, you just review.
Data is extracted automatically: amount, due date, supplier, suggested approver. You open one overview, not ten tools.
Review instead of type
Approval in one click, status in real time.
The approver gets a direct link – signs via PDF tool, status updates automatically. No more chasing.
Clear ownership, clear status
Control without follow-ups.
Once approved or rejected, accounting gets notified automatically. Approved invoices move to the payment folder.
No more open loops
Straight into accounting.
Once approved, the invoice flows directly into the accounting system – no double filing, no second click.
From inbox to booking in one flow
One consolidated inbox.
Email, scan, portal, e-invoice – everything lands in a single location. Manual sorting goes away.
One inbox instead of four
AI fills the fields, you just review.
Data is extracted automatically: amount, due date, supplier, suggested approver. You open one overview, not ten tools.
Review instead of type
Approval in one click, status in real time.
The approver gets a direct link – signs via PDF tool, status updates automatically. No more chasing.
Clear ownership, clear status
Control without follow-ups.
Once approved or rejected, accounting gets notified automatically. Approved invoices move to the payment folder.
No more open loops
Straight into accounting.
Once approved, the invoice flows directly into the accounting system – no double filing, no second click.
From inbox to booking in one flow
Today vs. target state
Based on ~150 invoices per month. Phase 1 realistic: 30–40 % saved. Once dialled in (phase 2): 60–70 %.
Sounds like your process?
30 minutes, no strings attached
Technical documentation that almost writes itself.
A team of specialized AI agents guides the documentation – you review instead of writing from scratch.
Every documentation is essentially started from scratch.
- •Texts are written, formatted and adapted by hand.
- •Every machine is different – standardization fails at reality.
- •Documentation takes up to 10 % of project time – time missing from engineering.
If you build technically, you shouldn't be staring at a blank Word document every time.
Five agents, one goal: a finished documentation.
Lead agent
Guides the whole documentation process. Asks about milestones – maintenance, decommissioning, edge cases. You never start from a blank page.
Structure architect
Delivers chapter structure and formatting – ISO/ANSI-compliant. Layout works straight away.
UX editor
Writes drafts that are understandable and accessible. From technically correct input comes text users actually understand.
Image director
Sets photo instructions and placeholders. You know exactly which image is needed where.
Safety agent
Checks every chapter against the risk assessment. Safety notices per ANSI Z535 and ISO are added in full.
How it works
Dialog start & scope.
The lead agent clarifies milestones: which lifecycle phases belong in the docs? Which edge cases? Coarse structure and chapters are set.
Table of contents stands, content is clear
Guided drafting per chapter.
UX editor writes the draft, image director sets placeholders, your engineer adds technical correctness. Placeholders mark what's open.
Chapter draft is ready
Validation & safety.
The safety agent checks the chapter against the risk assessment: which hazards are relevant? Are all notices complete? ANSI Z535 / ISO check.
Safety-reviewed chapter
Review & approval.
Your expert reviews the domain specifics – the last 40 %. Approval or revision loop in the same chapter. Then: next chapter. Finally: finished Word document.
Loop until every chapter is signed off
Dialog start & scope.
The lead agent clarifies milestones: which lifecycle phases belong in the docs? Which edge cases? Coarse structure and chapters are set.
Table of contents stands, content is clear
Guided drafting per chapter.
UX editor writes the draft, image director sets placeholders, your engineer adds technical correctness. Placeholders mark what's open.
Chapter draft is ready
Validation & safety.
The safety agent checks the chapter against the risk assessment: which hazards are relevant? Are all notices complete? ANSI Z535 / ISO check.
Safety-reviewed chapter
Review & approval.
Your expert reviews the domain specifics – the last 40 %. Approval or revision loop in the same chapter. Then: next chapter. Finally: finished Word document.
Loop until every chapter is signed off
Today vs. target state
Based on ~1,700 working hours/year and a 10 % doc share. With three benefiting people, that's roughly 250 hours per year.
Sounds like your process?
30 minutes, no strings attached
AI Agents Workshop at UTG Augsburg
Half a day, one clear method. And every participant builds their first AI agents during the workshop.
At the UTG technology center in Augsburg, participants from different companies learned to treat AI agents like new employees: with a clear job description, proper onboarding, and honest feedback.
After a compact introduction to the fundamentals, everyone went straight into building, with no prior knowledge required. By the end, every participant had one or two ready-to-use agents for their own daily work.
Every participant leaves the workshop with one or two AI agents of their own, built on real tasks from their daily work.
What participants say
The workshop by Florian Soost of SOOST.AI was a highly practical introduction to building our own AI agents for us at UTG. The method was simple, logical, and immediately applicable. I built two agents for my daily work right away. What I found particularly strong was the approach of treating AI agents like new employees with a job posting. It was fun, and I can absolutely recommend the workshop!
Thomas Gutjahr
I really liked the mix of an engaging, hands-on introduction followed by building things right away with quick results. It was interesting to see how similarly 'the AI' and humans often tick. The short written summary is great too! Overall a great workshop that leaves you with one or two new 'employees' on board. I gladly recommend SOOST.AI out of conviction!
Viola Rückert
A very interesting and insightful workshop. The short look into the fundamentals of AI was very helpful for understanding how the systems work. In the end I successfully built an AI assistant without any prior knowledge. Mr. Soost gives you a solid foundation to build on in the future. Thank you very much.
Birgit Carl
Could this work for your team too?
30 minutes, no strings attached
Which of these fits your company?
In a free intro call we look together at where your biggest lever is: automation, training, or clarity first.
30 minutes, no strings attached
Social media on autopilot.
Every idea becomes a post – without hours of writing or hunting for the right image.
Posting takes too much time.
“We want to write a post – but then it takes an hour, and we just don't do it.”
“Which image do we even use?”
“Do we even have content that's actually interesting?”
The bottleneck isn't willingness. It's friction in the process.
How it works
Capture ideas where they happen.
A quick voice message on the go is enough. The idea lands in the content database automatically – no note gets lost.
Minimal friction, complete capture
Every idea gets a first draft.
Ideas are structured and refined. AI generates a first draft automatically – you never start from a blank page again.
Content backlog instead of writer's block
Monthly content meeting.
The team reviews the plan and feedback. AI optimizes drafts and suggests matching visuals – structure replaces gut feeling.
Reliable publishing rhythm
Publishing planned in advance.
Posts go out at fixed times. A calm pipeline replaces the Friday-5pm scramble.
Posting at fixed times, planned ahead
Feedback loop for steady improvement.
Statistics flow back into the database every month. You see what works in black and white – and sharpen the strategy continuously.
Continuous optimization on data
Capture ideas where they happen.
A quick voice message on the go is enough. The idea lands in the content database automatically – no note gets lost.
Minimal friction, complete capture
Every idea gets a first draft.
Ideas are structured and refined. AI generates a first draft automatically – you never start from a blank page again.
Content backlog instead of writer's block
Monthly content meeting.
The team reviews the plan and feedback. AI optimizes drafts and suggests matching visuals – structure replaces gut feeling.
Reliable publishing rhythm
Publishing planned in advance.
Posts go out at fixed times. A calm pipeline replaces the Friday-5pm scramble.
Posting at fixed times, planned ahead
Feedback loop for steady improvement.
Statistics flow back into the database every month. You see what works in black and white – and sharpen the strategy continuously.
Continuous optimization on data
Today vs. target state
Based on 2 posts per week, 45 weeks per year. Numbers from live client projects.
Sounds like your process?
30 minutes, no strings attached